Part Time Part-Time Contract D2 20ph

GHL Recruitment

D2, Dublin City Centre

Part-time Mon. to Thurs 9am to 1pm) – PA / Office Manager - maternity leave contract. The P/T contract role will run up to October 2018. As PA/Office Manager, the role involves the following: Answering the phones. Arranging meetings for the office – both internally and externally. Maintaining the travel diary for the office. Maintain holiday log for the Operations team / Investment team. Coordinating/booking travel arrangements for the office. Arranging business travel accommodation for the office. Typing letters and memos for people within the office. Dealing with invoices and compiling staff expense claims and documenting same. General office duties – opening mail, filing, liaising re: facilities management etc. Petty Cash – take ownership of Petty Cash. Set up Petty Cash spreadsheet to track movements on petty cash. Ensure that Petty Cash is reconciled at all times. Ensure that monies are returned on a timely basis, cash spent is fully accounted for. At the end of every month pass any Petty Cash movements to financial accountant for and authorisation. Assisting with Accounts Payable, collect, track and match invoices and statements. Pass on the invoices to the financial accountant for authorisation. Liaise with and manage various external suppliers/vendors and seek out potential new suppliers with a view to managing costs and/or ensuring the best available service. Ensure the above suppliers deal with us in accordance with procedures and service standards. Attend meetings as required, or instigate meetings with key contacts as required. Participate in cross training throughout the office. Assist in ad hoc projects throughout the office. Printing and binding of presentations for board meeting and external meetings. Work closely with the Executive Director on travel arrangements, conferences, courier services etc. Ensure all procedures are updated and maintained for the above role and are easily accessible by other staff. For further information, please contact: Fiona Ralph at GHL 016610911. This job originally appeared on RecruitIreland.com.

2325 days ago